Executive Admin Assistant

Role: Executive Admin Assistant
Contract: Permanent
Salary: Up to £30,000 dependent on experience
Location: Shirley Solihull B90
Benefits: 25 days holiday plus Bank Holidays, BUPA private medical, cash plan for dental and optical, death in service, enhanced pension scheme and free parking

We are working on behalf of an esteemed employer who are looking to recruit an experienced Executive Assistant to provide secretarial support to the Senior Leadership team. The successful candidate will have a proven background supporting at an Executive level with PA, administration or secretarial tasks skilled in transcribing and dictation, as well as the ability to touch type. As the Executive Admin Assistant you will be responsible for supporting the senior leadership team with administrative tasks include diary management, drafting letters, printing and collating documentation on a regular basis.  

This is an office-based role working 37.5 hour working week - Monday to Friday 9am until 5pm with half hour lunch.

Attention to detail, accuracy and a proactive nature are essential in this position.  

Interviews will take place at the beginning of September 2025.

Role and responsibilities:

• As an Executive Administrator you will be responsible for providing a comprehensive secretarial service to the Senior Leadership team
• Act as a first point of contact to the Senior Leadership team screening calls, taking detailed messages and managing a shared inbox efficiently
• Responsible for organising and updating a variety of calendar appointments and preparing for meetings including agenda preparation and producing document packs
• Take accurate minutes of meetings
• Transcribing and dictation
• Responsible for travel arrangements to include flights and accommodation
• Responsible for booking meeting rooms and providing onsite hospitality
• Process financial administration such as invoices, expenses and mileage
• Handle data and information in a confidential manner with discretion
• PA to the Legal Counsel
• Covering the office and reception adhoc when other team members are out of the office.
• Support with a range of events and projects unique to the organisation.
• General administrative support as required such as responding to emails, handling post, archiving, shredding and maintaining paper and electronic filing systems when required

Skills and experience required:

• Proven work history as a Executive Administrator, Executive Assistant, Senior Administrator, PA or Secretary essential
• Minute taking, transcribing and dictation experience essential
• Excellent time management and organisational skills
• Highly organised with excellent communication skills
• Strong knowledge and confident user of Excel
• High levels of attention to detail
• Ability to engage with a variety of teams across different business lines

Benefits:

• 25 days holiday plus Bank Holidays
• BUPA private medical
• Cash plan for dental and optical
• Enhanced pension scheme
• Death in service
• Free parking

If you have the relevant skills and experience, and actively seeking a new position as an Executive Assistant or Senior Administrator with an incredible employer then please apply today!