Executive Assistant

Oakley Recruitment is working in partnership with an expanding organisation based in London. This is an excellent opportunity to join the team as an Executive Assistant on a full-time temporary basis

Culture and Environment

Our client’s culture is corporate and professional. The environment is a prestige, modern space, the lobby and restaurant have a five-star hotel feel, and the interior and décor has a modern luxury vibe. It’s truly a wonderful place to work every day.

Personality

You will be a detail-driven individual who thrives in a fast-paced environment. If you love keeping things organised and take pride in juggling multiple tasks with ease, this role is for you!

You will work within a competent, dynamic team of Assistants to support all levels and must have experience of supporting extremely busy teams.

Reward

• Monday to Friday – 40 hours pe week
• £23.00 per hour – over 40 hours paid at £34,50 per hour
• Fully office based
• Flexibility with hours is essential
• Immaculate contemporary working space
• Onsite restaurant with multiple cuisine to choose from

 

Job Role:

• Diary and calendar management for bankers (VP level+)
• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including Visa applications, international flight, and accommodation bookings
• Car bookings
• Expense management and preparation
• Invoice processing
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / holiday coverage for colleagues

 
Skills and experience:

• Excellent Outlook skills a necessity
• Proactive attitude when managing diaries and logistics
• Able to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills
• Comfortable working with people at all organisational levels, internally and externally
• Must be a team player
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Discretion to deal with confidential business matters
• Friendly, polite, and approachable with a “can do, muck in” attitude
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Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.