AMW - Executive Assistant

Oakley Recruitment is working in partnership with an expanding organisation based in London. This is an excellent opportunity to join the team as an Executive Assistant on a full-time temporary basis

Culture and Environment

Our client’s culture is corporate and professional. The environment is a prestige, modern space, the lobby and restaurant have a five-star hotel feel, and the interior and décor has a modern luxury vibe. It’s truly a wonderful place to work every day.

Personality

You will be a detail-driven individual who thrives in a fast-paced environment. If you love keeping things organised and take pride in juggling multiple tasks with ease, this role is for you!

You will work within a competent, dynamic team of Assistants to support all levels and must have experience of supporting extremely busy teams.

Reward

• £26.00 p/h over 40 hours over time is paid at time and half £39.00p/h
• Monday to Friday – 9:00am – 6:00pm
• Fully office based
• Flexibility with hours is essential
• Immaculate contemporary working space
• Onsite restaurant with multiple cuisine to choose from
• Full in house and remote training

Job Role:

• Coordinating meetings and conference calls, maintaining banker contacts
• Effectively managing high volume of banker calendars
• Coordinating travel including flights, multi leg int travel, visa applications, car transfers, hotel reservations, cash advances and prepare itineraries
• Processing travel and entertainment expense reports timely and accurately; ensuring compliance with expense guidelines
• Effectively managing a high volume of phone calls
• Placing, receiving, screening and route calling as needed
• Taking detailed and accurate messages
• Interacting with colleagues in a professional and effective manner
• Performing general tasks including, but not limited to, copying, archiving, filing
• Fostering a team-oriented environment providing support and sharing responsibility with other members of the phone group
• Other ad hoc projects and duties as requested

Skills and experience:

• Minimum of 3 years’ relevant experience in a similar role
• Previous experience in professional service environment
• Excellent communication skills in person, on the phone and by email
• High attention to detail and strong technical skills
• Good judgment, independent thinker and resourceful
• Ability to work well under pressure, prioritise and handle multiple tasks efficiently and effectively
• Good knowledge of general business and corporate cultures, team player
• Strong proficiency in MS Outlook, Word, Excel, PowerPoint

 

Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.