JVA - Executive Assistant
Not Specified | Contract, full-time| £21.50 per hour
Oakley Recruitment is working in partnership with an expanding organisation based in London. This is an excellent opportunity to join the team as an Executive Assistant on a 12 Month Fixed Term Contract
Culture and Environment
Our client’s culture is corporate and professional. The environment is a prestige, modern space, the lobby and restaurant have a five-star hotel feel, and the interior and décor has a modern luxury vibe. It’s truly a wonderful place to work every day.
Personality
You will be a detail-driven individual who thrives in a fast-paced environment. If you love keeping things organised and take pride in juggling multiple tasks with ease, this role is for you!
You'll be the backbone of support for a dynamic team of 5-6+ bankers, ranging from junior levels to senior VPs, ensuring their day runs smoothly. There’s also an exciting opportunity to step up and assist Senior MDs during assistant vacations, giving you valuable exposure and room to grow.
We’re looking for someone who is not only professional and efficient but also brings warmth and a can-do attitude to the team. You’ll be the kind of person who naturally goes the extra mile, supporting both your colleagues and the wider business with enthusiasm and a team-first mindset. If this sounds like you, we’d love to hear from you!
Reward
Job Role:
Skills and experience:
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.
Culture and Environment
Our client’s culture is corporate and professional. The environment is a prestige, modern space, the lobby and restaurant have a five-star hotel feel, and the interior and décor has a modern luxury vibe. It’s truly a wonderful place to work every day.
Personality
You will be a detail-driven individual who thrives in a fast-paced environment. If you love keeping things organised and take pride in juggling multiple tasks with ease, this role is for you!
You'll be the backbone of support for a dynamic team of 5-6+ bankers, ranging from junior levels to senior VPs, ensuring their day runs smoothly. There’s also an exciting opportunity to step up and assist Senior MDs during assistant vacations, giving you valuable exposure and room to grow.
We’re looking for someone who is not only professional and efficient but also brings warmth and a can-do attitude to the team. You’ll be the kind of person who naturally goes the extra mile, supporting both your colleagues and the wider business with enthusiasm and a team-first mindset. If this sounds like you, we’d love to hear from you!
Reward
- Monday to Friday 9:00am to 5:00pm (1 hour lunch break)
- Flexibility with hours is essential
- Immaculate contemporary working space
- Full in house and remote training
Job Role:
- Diary and calendar management for multiple bankers
- Coordinating and scheduling of meetings and conference calls across multiple time zones
- Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
- Coordinating room bookings for internal/external meetings and VCs across multiple locations
- Coordinating travel arrangements for the team, including Visa applications, international flight, and accommodation bookings
- Car bookings
- Expense management and preparation
- Invoice processing
- Taking on ad hoc tasks while maintaining workflow
- Supporting teams in day to day issues, needs and queries
- Providing phone / holiday coverage for colleagues
Skills and experience:
- Strong diary management expereince
- Able to manage competing time-sensitive priorities and tasks
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
- Comfortable working with people at all organizational levels, internally and externally
- Must be a team player that works well under pressure within a changing environment
- Flexible and adaptable to work and support across multiple teams
- Be resourceful and able to use own initiative in solving issues
- Discretion to deal with confidential business matters
- Friendly, polite, and approachable with a “can do, muck in” attitude
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.