Executive Assistant
Not Specified | Permanent, full-time| £24.00 per hour
Oakley Recruitment is working in partnership with an expanding organisation based in London. This is an excellent opportunity to join the team as an Executive Assistant on a full-time permanent basis
Culture and Environment
Our clients culture is corporate and professional. The environment is prestige, modern with the most amazing work spaces and breakout areas, it has a luxury hotel feel about the space.
Personality
The ideal candidate must be a team player, friendly and work well under pressure within a changing/ demanding environment as well as flexibility and adaptability to work and support across multiple teams. You will be responsible for providing extensive administrative support to multiple MD’s and will carry out ad-hoc admin requests for more junior members of the team.
Reward
Job Role:
Skills and experience:
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.
Culture and Environment
Our clients culture is corporate and professional. The environment is prestige, modern with the most amazing work spaces and breakout areas, it has a luxury hotel feel about the space.
Personality
The ideal candidate must be a team player, friendly and work well under pressure within a changing/ demanding environment as well as flexibility and adaptability to work and support across multiple teams. You will be responsible for providing extensive administrative support to multiple MD’s and will carry out ad-hoc admin requests for more junior members of the team.
Reward
- Monday to Friday 9:00am to 5:00pm (1 hour lunch break)
- Immaculate contemporary working space
- Full in house and remote training
Job Role:
- Extensive diary management for multiple MD’s
- Coordinating and scheduling of meetings and conference calls across multiple time zones
- Managing high volume of emails, relaying information in a timely and accurate manner
- Coordinating room bookings for internal/external meetings and VCs across multiple locations
- Coordinating travel arrangements for the team
- Expense management and preparation
- Invoice processing
- Taking on ad hoc tasks while maintaining workflow
- Supporting teams in day to day issues, needs, and queries
- Providing phone / holiday coverage for colleagues
- Admin functions such as updating attendance and any other team admin functions.
Skills and experience:
- Experience in a similar role or transferable experience
- Preferably professional services / financial services experience, not essential
- Highly competent, proactive, independent, and process driven individual
- Experience of working in a finance or professional services environment is desirable
- Attention to detail is essential
- Proactive attitude when managing diaries and logistics
- Ability to manage competing time-sensitive priorities and tasks
- Demonstrates dependability and high attention to detail along with ability to multi-task
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
- Comfortable working with people at all organizational levels, internally and externally
- Resourceful and ablilty to use own initiative in solving issues
- Discretion to deal with confidential business matters
- Approachable with a “can do” attitude
Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.