Project Coordinator

Key Responsibilities of Project Coordinator

This is an exciting opportunity for an exceptional, experienced Operations Coordinator to join an established operation with scope to drive and enhance the service at every opportunity.

Experience and seniority of the position will be reflected by the remuneration and benefits package.

Scheduling

Assisting Operations Team build the weekly Rota
VCCM intake – taking information from VCCM (customer facing booking form), scheduling Zoom webinars, creating EMS entries (support reservations), and sending confirmations.
Resource
Onboarding: Onboarding of badged (CW) resources
Permit Vetting: Permit Vetting (PV) resources
ePermits: Tracking PV resources and status on ePermit
Checking overtime forms for correct recharging
Requesting and scheduling additional resources
Invoicing
Quotes and cost centre confirmation
Ariba orders
Billing
Cost-centre reconciliation
Checking validity of cost centres for EMS recharging
Checking international cost centres each month and updating EMS where there is an alternative UK cost centre
Manual invoicing process ownership
Chasing up and escalating aged debt
Collecting and sending all information necessary for Monthly Billing
General
Requesting quotes for travel and confirming cost centres
Arranging purchase orders for suppliers
Collecting/validating engineers expenses following international travel
Travel