Operations Coordinator

JR173: Operations Coordinator

Location: Aberdeen, Kirkhill

Salary: £37,000 - £40,000 per annum

Overview:

First Military Recruitment are currently seeking a Operations Coordinator on behalf of one of our clients.

Our client encourages applications from ex-military personnel however all candidates will be given due consideration.

Duties and Responsibilities:

• Provide coordination and administrative support to the operations team and processes.
• Manage Prime4 system, planning arrangements to maintain compliance (eg. Calibration) while minimizing disruption to operations.
• Record and maintain record of quarantined equipment and time in quarantine.
• Coordinate the investigation of all NCRs raised.
• Responsible for pulling together all site metrics at month end – including but not limited to TCIR/Safety
• Observations/Safety Activities/PPM/CoNC/5S/OTR/OTP/SLOB/PPV/PCIS.
• Attend and keep MOM for Operations Meetings.
• Act as communication link between Site Operations Team and Workshop teams by maintaining and updating workshop planner.
• Monitor and report on missing items on return from project, coordinating and ensuring efficient close out.
• De-facto document controller for Aberdeen Kirkhill site and responsible for coordinating all project/operations related documentation.
• Working with the site HSSEQ Manager ensuring all BMS documentation is maintained and revised in a timely fashion.
• Coordinate regional X-matrix compliance and report.
• Responsible for maintaining and updating site information boards (Facility & CI) on a daily/weekly basis as required.
• Responsible for all international exporting and importing of products and assets.
• Responsible for cycle count set up and assisting with inventory internal and external audits.
• Recording of time management for workshop personnel
• Maintains project P&Ls throughout the project lifecycle and issues reports on a weekly basis.
• Prepare invoices for submission to invoicing function.
• Responsible for ensuring Oracle system is updated within a 24-hour cycle by the operations team.
• Maintains accurate records and electronic and manual filing systems for all purchase orders, attachments, quotations, requisitions, etc. in accordance with standard documentation and ISO documentation control procedures.

Skills and Qualifications:

• At least 2 years’ experience of operations administration, preferably with service-related companies.
• Experience and working knowledge of processes involved in planning and operations management systems.
• Excellent written and verbal communication skills.
• Experience using Oracle or other ERP system daily.
• Must have a previous international logistics background.
• Proficiency with MS Office applications.
• Resilient, determined, and able to work under pressure.
• Able to multitask and work independently in a fast-paced environment.
• High degree of ethics and personal conduct.

Location: Aberdeen, Kirkhill

Salary: £37,000 - £40,000 per annum