Executive Assistant to Senior Vice Presidents
Not Specified | Permanent, full-time
Guildhall is currently recruiting for an Executive Assistant to support the two SVPs of a well-established company in the luxury travel and lifestyle media industry, based in Dubai.
This is a full-time, office-based role working closely with the Senior Vice Presidents and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach.
Key Responsibilities:
• Provide comprehensive executive support to the Managing Director
• Manage calendar, schedule meetings, and coordinate travel arrangements, agendas and making sure, coordination in the office.
• Prepare reports, presentations, and meeting materials
• Handle confidential documents and sensitive information with discretion
• Communicate professionally with internal teams and external partners
• Act as a gatekeeper and first point of contact for the MD
• Assist in office coordination as needed (team of 9 in the Dubai office)
Requirements:
• Based in Dubai and available to work on-site 5 days a week
• 5-10+ years of experience as an Executive Assistant to MDs or CEOs
• Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent
• Arabic language skills are a strong advantage
• Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred
• Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable
• Highly trustworthy, discreet, and well-presented
• Strong interpersonal skills, modest, and grounded personality
• Able to manage responsibilities independently with a performance-driven mindset
• No extended travel plans within the next 7 months (short leaves are acceptable)
This is a full-time, office-based role working closely with the Senior Vice Presidents and a small, dynamic team. We’re looking for someone with strong experience supporting C-level executives, excellent communication skills, and a proactive, trustworthy approach.
Key Responsibilities:
• Provide comprehensive executive support to the Managing Director
• Manage calendar, schedule meetings, and coordinate travel arrangements, agendas and making sure, coordination in the office.
• Prepare reports, presentations, and meeting materials
• Handle confidential documents and sensitive information with discretion
• Communicate professionally with internal teams and external partners
• Act as a gatekeeper and first point of contact for the MD
• Assist in office coordination as needed (team of 9 in the Dubai office)
Requirements:
• Based in Dubai and available to work on-site 5 days a week
• 5-10+ years of experience as an Executive Assistant to MDs or CEOs
• Strong command of English (spoken and written); ability to understand a New Zealand/Kiwi accent
• Arabic language skills are a strong advantage
• Bachelor's degree in Business Administration, HR, or Foreign Affairs preferred
• Background in hospitality groups, luxury travel/lifestyle media, ad agencies, or F&B groups is highly desirable
• Highly trustworthy, discreet, and well-presented
• Strong interpersonal skills, modest, and grounded personality
• Able to manage responsibilities independently with a performance-driven mindset
• No extended travel plans within the next 7 months (short leaves are acceptable)