PRO & Admin Specialist
Not Specified | Permanent, full-time| AED 15,000 per month
Guildhall is pleased to be representing our client on this exciting opportunity for an experienced PRO & Admin Specialist. This is a fantastic chance to join a growing interior contracting firm with a strong reputation for delivering premium design and fit-out projects across the UAE.
About the Company:
A well-established Dubai-based business specialising in fit-out, design, and interior contracting, delivering high-end commercial and residential projects across the UAE. The company has a strong reputation for quality craftsmanship and seamless project execution.
Role Summary:
This position plays a critical part in ensuring smooth operations across both JAFZA Free Zone and Dubai Mainland. The PRO & Admin Specialist will handle all government-related documentation, company licensing, visa processing, and labour affairs. Additionally, they’ll support broader administrative tasks, HR coordination, and property oversight for company-owned assets.
Key Responsibilities:
About the Company:
A well-established Dubai-based business specialising in fit-out, design, and interior contracting, delivering high-end commercial and residential projects across the UAE. The company has a strong reputation for quality craftsmanship and seamless project execution.
Role Summary:
This position plays a critical part in ensuring smooth operations across both JAFZA Free Zone and Dubai Mainland. The PRO & Admin Specialist will handle all government-related documentation, company licensing, visa processing, and labour affairs. Additionally, they’ll support broader administrative tasks, HR coordination, and property oversight for company-owned assets.
Key Responsibilities:
- Manage all PRO functions for JAFZA and Dubai Mainland (DED, MOHRE, Immigration)
- Oversee trade licence renewals, visa applications, cancellations, and labour contract processes
- Coordinate with government portals such as Dubai Trade, Tasheel, Amer, and GDRFA
- Maintain company records, support HR with onboarding/offboarding, and ensure legal compliance
- Handle renewals, insurance, utilities, and other office logistics
- Oversee private property management for the company and associated individuals
- Represent the company during inspections, audits, and official visits
- 8–10 years of relevant experience handling both JAFZA and Mainland PRO/Admin duties
- In-depth knowledge of UAE labour, immigration, and free zone regulations
- Proficient in Arabic, English, and Hindi
- Strong communication skills and experience using online government systems